Some people think that clutter is a sign of a creative mind. More likely it is related to disorganization and laziness. When employees finish a workday, the last thing they want to do is spend extra time filing and shredding documents. They don’t want to tidy up their workspace.
Unfortunately, this can reflect badly on the company. However, it can also impact employee performance.
Here are a few good reasons to adopt a decluttering policy for your office today.
1. Improve Appearance
A clean and tidy office benefits your employees. Plus, it is important to make a good impression on clients coming into the office. You don’t want them to think your employees are a bunch of disorganized slobs. This will erode their confidence in your ability to deliver on your promises.
2. Increase Efficiency
Proper filing, document shredding, and decluttering, in general, should be in practice. It makes finding whatever you’re looking for a lot easier. Additionally, this can cut down on time wasted sifting through mountains of paper.
3. Increase Productivity
Clutter is more than an eyesore. It’s visual information the brain has to process. Thus, a pile of paperwork scattered all over a desk can make workers feel stressed, anxious, and frustrated. Papers need to be properly filed or removed for document destruction. Therefore, workers can arrive each morning to find a clean desk. They’ll have a sense of calm that is much more conducive to a productive workday.
4. Improve Security
You should contract with a good mobile document shredding service. You’ll be provided with locking bins. Thus, employees will put hard copies into them before they are picked up for shredding. It will do you no good, though, if employees leave sensitive documents sitting on desks for anyone to grab.
Clearing the clutter and making sure confidential paperwork goes into locked filing cabinets or shredding bins can significantly increase security and reduce the potential for identity theft, corporate espionage, and so on.
5. Save a Tree
As part of the decluttering process, you might want to think about going paperless. Once employees have cleared desks, you want to keep them that way. Nonetheless, clutter can easily creep back in.
There are many options for secure digital storage these days. Therefore, there’s no reason not to hand over old records to your Florida document shredding company. They will be scanned and destroyed as you upgrade to digital file storage. You’ll clear space in your office that used to house scads of files, declutter desks, and save a few trees moving forward.