There’s been an advent of computer and mobile technologies. Pair that with the widespread growth of digital programs and storage. This has allowed many businesses to upgrade their document management systems over the past couple of decades.
Now you can store, share, and secure your data in the cloud. You can even promote a paperless office environment.
Of course, it is still preferable to work with hard copies on certain occasions. Many companies like to retain hard copies of original contracts, receipts, tax documents, and so on.
Additionally, there may be a backlog of business records to get rid of. It doesn’t matter if you’re dealing with old or new documents. Thus, you need to know what should be slated for document destruction.
1. Business Records
You needn’t send every memo and note off to your Florida document shredding company. However, the vast majority of business records contain some kind of confidential information. You might not want it to fall into the wrong hands.
You’re dealing with things such as payroll records, customer contact lists, or business plans. Therefore, it’s always best to err on the side of caution. In doing so, you’ll protect your business and confidential client information.
2. Banking Records
Many times you have records containing financial information related to your company. Thus, it’s best to shred them rather than throwing them in the trash.
The information may not seem important. Yet, you don’t know what hackers and thieves might be able to glean. This is especially the case with access to a wide variety of documents containing different pieces of data.
3. Tax Records
Many businesses elect to keep original copies of tax filings. Though, technically, the IRS only recommends saving them for seven years. Let’s say you decide to get rid of older tax filings.
In that case, it is imperative that you utilize the services of a reputable and reliable mobile document shredding company. This is the best way to ensure your documents are securely destroyed.
4. Hard Drives
Some companies that offer document shredding services will also destroy your old computer hard drives. Perhaps you’re adept a wiping, scrubbing, and reusing discs.
You’ll eventually upgrade to new hardware. Then, security demands that old hard drives be completely destroyed.
5. Anything Containing Sensitive Data
In truth, it’s probably wise to simply relegate every slip of paper in the office to the shred bin. This way you’ll be sure nothing slips through the cracks.
At the very least, you need a comprehensive policy concerning what constitutes sensitive or confidential data. In doing so, your staff knows exactly what to shred.