It’s not too hard to figure out what a clean desk policy is. The description is right in the name. It has to do with a business providing direction as to how employees are expected to leave their desks at the end of every workday. They should implement general guidelines. These need to dictate that the policy expressly prohibits the presence of any paperwork remaining when employees clock out for the night.
The idea creates a work environment that is free from clutter in order to preserve an organized, tidy, and attractive appearance. Conversely, it also will ensure security. This is the case whether employees have to file hard copies or submit them for document destruction. Why is this important? How does your business benefit from a clean desk work policy?
Make a Good Impression
Every employee participates in daily filing and document shredding per your clean desk policy. Thus, it creates a neat and organized atmosphere. This is beneficial to employees. Additionally, it helps make a good impression on any visitors to your office. That includes clients, vendors, and business partners.
Reduce Security Risks
You probably took your time finding a dependable Florida document shredding service. They ensure compliance with applicable privacy laws. Plus, they protect your company from the threat of data breach and identity theft. It won’t make much difference, though, if unscrupulous employees gain access to and misuse confidential data. That’s because coworkers leave it lying out in the open. A clean desk policy alleviates this concern.
The workplace is stressful enough without employees having to deal with the mental assault of rampant clutter. According to Sherrie Bourg Carter, Doctor of Psychology, the excess stimuli associated with clutter can leave people unfocused and anxious. It makes it difficult to relax and get into a creative head space.
A clean desk policy helps ensure that every morning, when your employees arrive, they can sit down at a clean and uncluttered desk. They will be prepared to face their daily tasks with greater focus and less stress.
Cluttered desks are an eyesore. Also, they’re an impediment to productivity. They make it difficult for employees to find the documents and data needed to perform in an efficient manner.
Important documents can be misplaced or filed with other paperwork. They can even be accidentally destroyed when put in the pile for your mobile document shredding service. A clean desk policy reduces such mishaps. When desks are properly maintained on a daily basis, productivity increases as a result.