The Most Common Mistakes Businesses Make when Handling Confidential Information

These days, every Florida business struggles with many challenges.  These include balancing proper data security against budgetary concerns. 

Really, is it enough to have firewalls, antivirus programs, and password protection?  Maybe, you need to encrypt confidential data.  Perhaps, you require a VPN for your remote workforce.

Now, consider the handling of confidential information.  In truth, it’s easy to get caught up with digital concerns.  Perhaps, you forget that data on hard copy is at risk of a data breach or identity theft. 

Maybe, you’re not considering all forms of data.  In that case, you’re making a costly error.  Thus, a data breach impacts your budget more than any other protection put in place. 

What are common mistakes businesses make when handling this sensitive information? 

Failure to Recognize Internal Threats

Naturally, you want to trust that your employees are going to behave responsibly.  Yet, you never know what circumstances might drive them to theft.  Hence, it’s best to remove temptation. 

Thus, it’s time to partner with the right mobile shredding service.  In doing so, you’ll receive locking bins.  Then, place them around the office to collect documents (and even hard drives) slated for destruction. 

In truth, once items go in, they cannot be removed.  Thus, you’ll ensure employees can’t gain access to the confidential data they contain. 

Lack of Suitable Policies and Procedures

It is said a chain is only as strong as its weakest link.  Therefore, adding locking bins is a good first step toward keeping confidential data safe until destruction.  Also, create policies to ensure documents aren’t left out in the meantime. 

Perhaps, you are considering a clean desk policy.  It requires employees to clear their desks of clutter before they go home.  Actually, this means any documents they’re still using can go in locking drawers.

Conversely, documents intended for shredding go into locked bins.  Additionally, you should institute a shred-all policy to avoid confusion.  Insist that every scrap of paper must be shredded.  Thus, you don’t have to rely on employees to figure out what to do with their documents.

Shredding In-House

Maybe, you use commercial shredding machines.  Perhaps, you task employees with destroying documents.  In truth, neither is a good idea.  First, make sure you have the right equipment.  Also, your data destruction must comply with applicable rules and regulations.

This includes consumer privacy laws and industry regulations like HIPAA, FACTA, etc.  Then, you have to rely on employees to actually shred documents.  Really, you’re taking them away from more important tasks. 

Of course, there’s a simple solution.  It’s choosing a reputable and reliable Florida shredding service.  They’ll deliver the security, transparency, and professionalism you need.  Thus, ensuring the job is done right every time.

Sarah Harris

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