How a Document Destruction Service Can Save Your Clearwater Business from Risk

Nowadays, protecting your business information has become complex.  Consider the differences from even a few decades ago.  Thus, the growth of digital technologies has forced companies to implement new security protections.  After all, their goal is to deter data theft. 

However, you can’t focus solely on digital data.  Perhaps, your Clearwater business still uses hard copies that contain sensitive data.  In that case, be aware they pose the same risk for exposure as digital data. 

Maybe, a dumpster diving thief snatches documents out of your trash.  Then, they’re used to breach your digital defenses.  Really, you’re still going to deal with serious consequences. 

In truth, this is where a Florida document destruction service can help.  Certainly, you could shred documents in-house.  However, you might face many difficulties.  Hence, you need to maintain compliance with shredding regulations.

Also, it’s up to you to keep documents secure until shredding.  Plus, you must ensure employees shred documents instead of tossing them in the trash.  How does your Clearwater document destruction partner minimize risks? 

Legal Compliance

Of course, your Florida business has legal and ethical obligations.  They protect the confidential data entrusted to you by employees and customers.  Therefore, you must comply with all applicable federal, state, and local consumer privacy laws.

Additionally, adhere to any industry regulations that affect you.  These include HIPAA, FACTA, GLBA, FERPA, FISMA, and so on. However, it’s difficult for a business to keep up with changing standards. 

Plus, it’s challenging to adhere to the rules and regulations for data destruction.  Actually, this task is easier with the help of a reliable document destruction service.  Essentially, they manage these concerns on your behalf. 

Thwarting Internal and External Threats

These days, threats for data theft are a real problem.  Perhaps, unscrupulous employees access data.  Maybe, dumpster-diving thieves steal documents or paper shreds from your trash.  In either case, turn to your Florida document destruction service.  In truth, they minimize risks to secure your data from end-to-end. 

First, they provide you with locking bins for in-office use.  Be sure to enforce a shred-all policy.  Consequently, have employees place all documents into bins.  Once inside, they cannot be seen by anyone.  Nor, can the confidential information contained be accessed.

From there, your mobile document shredding service will arrive on schedule.  Then, they’ll empty bins and shred documents on-site, as you watch.  This confirms destruction.  Finally, the shreds are transported to a secure facility for recycling and completing the cycle. 

Proof for Your Records

As a final reassurance, your mobile shredding service provides a Certificate of Destruction.  Keep this, as proof for your records.  In doing so, you’ll have a documented chain of custody.  This is important evidence proving you’ve complied with data destruction requirements.

Sarah Harris

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