3 Ways to Enhance Legal Compliance with Clearwater Shredding Services
Is your workplace in full compliance with federal law? If you shred your documents, you’re already taking an important step toward maintaining legal compliance. But could you be doing more? In this post, we’ll show how the services of a professional shredding service can enhance the legal compliance of your Clearwater workplace.
What Requirements Apply to Me?
Each business will have unique standards to meet to ensure requirements with local legislation, including:
- Health Insurance Portability & Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- Economic Espionage Act of 1996 (EEA)
Document shredding can ensure that personal and confidential consumer or patient information is properly destroyed, which can prevent you from breaching your legal requirements.
Security Before Shredding
If you choose to use the route shredding option, a representative from your service provider will place one or more locking containers in your office. Your employees can deposit confidential documents into these locked boxes—ensuring that they are secure until they are properly disposed of. These secure boxes ensure that documents cannot be lost, stolen, or otherwise tampered with, giving you added insurance that you meet federal privacy standards.
Monitoring During Shredding
On the day of shredding services, companies that use on-site shredding will have a truck arrive to collect the contents of these locked bins. The truck will be equipped with a hydraulic lift to deposit these documents into the shredder, which will render the documents into small, unreadable pieces.
ShredQuick’s shredding trucks feature an added security measure. Each of our state-of-the-art shredding trucks contains a camera and video monitoring system. Both you and our driver are able to monitor the shredding process, giving you the confidence that your documents are destroyed according to federal standards.
Proof of Compliance
When you work with a secure shredding service, you will receive a Certificate of Destruction that documents the completion of the shred. This certificate provides a record of the date and location of your shred. Your workplace may keep these certificates on file to maintain a log of your shreds, further enhancing your compliance with federal standards.
Get in the Habit
The best way to stay in compliance is through ShredQuick’s on-site, route shredding service. We have been awarded the highest security rating, “AAA-Certified” by the National Association for Information Destruction. When you contact ShredQuick for your shredding needs in Clearwater, you can have peace of mind knowing your business complies with all federal standards.
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