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4 Document Destruction Tips for Downsizing Offices in St. Petersburg

A business person grabbing a handful of documents out of a storage box.Ready to downsize your St. Petersburg office? The downsizing process can be a great opportunity to take stock of your company’s policies and practices to see what works and what can be improved.

Maybe you’re finding that your organization’s current document storage protocols won’t fit in your new office space, or it’s simply time for some consolidation of data to get rid of all of the extra clutter. 

Whatever the case may be, here are 4 helpful tips for taking on the task of destroying old or irrelevant data as your organization moves to a smaller St. Petersburg office.

1. Be Careful as You Get Rid of Irrelevant Documents

Moving to a new office can be hectic, so you may find yourself wanting to rush through the shredding process in order to open up more storage space for documents. However, if you don’t take the time to be absolutely sure that each document you’re destroying isn’t needed, you could accidentally end up shredding an important file.

2. Consider Digitizing Your Files

There’s a reason why so many companies in a variety of industries have taken their data storage completely digital. Not only is it better for the environment to avoid excessive paper usage, but it’s also much easier to store and easier to keep safe from accidental damage.

3. Review Your Company’s Data Retention Policies

No matter what industry you’re in, every organization should have policies in place regarding what kinds of information is kept, where it’s kept, and how long it’s retained until it can be destroyed or deleted. 

Make sure to thoroughly review your company’s policies before destroying or deleting anything so that you can make sure that all of your document destruction goes along with company guidelines.

4. Create a Schedule for Document Destruction

If you run a particularly small business, you may be able to handle all of your data destruction duties for downsizing in a single afternoon.

However, most companies will have a variety of different documents that need to be reviewed and subsequently kept or shredded. Creating a schedule for this process will make it much more efficient and organized.

Quick and Easy Document and Data Destruction in St. Petersburg

As a local business ourselves, we understand the unique needs of St. Petersburg businesses and provide our community with nothing but the best data destruction services. Contact us at ShredQuick to learn more.

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