These days, most business owners understand the importance of data protection. This includes firewalls, encryption, secure document shredding.
In fact, you have an ethical and legal responsibility. It’s to protect the confidential information your customers provide.
However, there may be a lot you don’t know about the scope of sensitive information most companies handle. Here’s what you need to know to ensure you keep all confidential information secure.
1. PII is more than SSN
Personally Identifiable Information, or PII, is anything used to identify a specific person. Hence, there’s potential to steal that person’s identity.
Perhaps, you go to great lengths to secure high-risk data. This includes social security numbers and financial account numbers (bank accounts, credit card numbers, etc.).
In fact, even something like a name, birth date, address, or other personal data can possibly be compromised. This is especially true when identity thieves are able to piece together more than one.
2. Securing More than Print and Digital
Today, biometrics are changing the security landscape. Yet, there’s also PII. They’re used for identity theft.
Let’s say you’re encrypting digital data and using a reliable mobile document shredding service. Thus, you need to secure any biometric information (fingerprints, voice signatures, retinal scans, and more) against possible theft.
3. Confidential Data is More than Customer Information
Consumer privacy laws dictate the parameters for protecting sensitive customer data. This includes storing it, hard drive and document destruction.
Also, be careful to protect confidential information entrusted to you by employees, business partners, vendors, and more. Plus, you have your company’s data to protect. That includes financials, IP, and future plans.
4. Secure Sent Data
Certainly, you know to secure confidential data when you store it. Yet, you might not realize the protections needed when sending or sharing this data. That’s also the case with approved recipients.
In fact, some privacy laws now require that certain sensitive data be encrypted if it is sent by email. Thus, you need to make sure to comply.
5. There are Multiple Layers of Privacy Laws
Your company may be beholden to not only federal, but also state and even local privacy laws. Additionally, certain industries must comply with even stricter standards.
These include HIPAA for professionals dealing with medical data. Also, there’s FACTA for those collecting and using credit card information.
Therefore, it’s best to partner with a reliable Florida document shredding company and MSP. In doing so, you’ll ensure compliance with all applicable privacy and data security laws.