Different Categories of Documents That Are Eligible for Shredding
These days, running a business involves an array of demanding and evolving responsibilities. This is especially true with a growing or busy, product-centric company. However, there is one thing all companies can count on.
It is paperwork. We are talking about records of all kinds. That includes employee hiring, product shipping, and annual reports. In truth, these demand lots of paper. Thus, when all’s said and done, that paper has to go somewhere.
In reality, you can store paper records for years. Yet, at some point, you’ll run out of space. Maybe, you will pass a record’s expiration date. Hence, all those records are vulnerable to theft or a breach.
Also, they can be damaged physically from fire, flood, or another event. Additionally, Florida companies must comply with a variety of federal and local laws.
These include HIPPA and FACTA, the Fair and Accurate Credit Transactions Act. Within FACTA are regulations regarding document shredding. By complying, you’ll protect the personal data of employees and customers.
Partner with a professional document shredding service. Truthfully, it’s the only reliable method to ensure compliance with these laws. Also, you’ll maintain the security of sensitive information.
There’s something to do before beginning that relationship. Actually, it’s taking some time to learn which types of documents are eligible for shredding. After all, they need to help in your proactive records management.
Here are three of the main types of records to line up for collection with a Florida document shredding service:
Official and In-House Business Records
Really, most companies must store hard copies of records for three to seven years. After that, the records’ validity, or business “shelf life,” ends. Therefore, you should review the documents annually.
Then, destroy those that have expired and store the rest. Finally, your partner shredding company will transfer expired documents to a secure shredding facility. Maybe, they will conduct the shredding onsite.
Typically, this category of records includes individual staff records. This includes project documents, daily task records, and performance evaluations. Often, these are kept in their own desks or storage cabinets. Perhaps, some of these records might seem “harmless”. Yet, they usually contain information leading to future legal issues.
Maybe, the documents contain personnel or client data. Thus, their destruction is essential to avoid a breach of data protection laws. Fines, license revocation, and angry customers are all likely and undesirable results
Of course, you need to ensure smooth business sailing. Accordingly, your Florida company offers professional shredding onsite, facility-based, or via mobile means. They do this according to your specific needs. Onsite shredding, for example, is convenient. Also, you can oversee the process in real-time.
Data Destruction Services Are Provided in the Following Florida Cities
- Paper Shredding Services Palmetto
- Paper Shredding Services Ellenton
- Paper Shredding Services Siesta Key
- Paper Shredding Services Longboat Key
- Paper Shredding Services Osprey
- Paper Shredding Services Lakewood Ranch
- Paper Shredding Services Englewood
- Paper Shredding Services Arcadia
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