Documents that are crucial for your Naples business to shred
Companies in Naples are typically aware of the importance of destroying confidential or sensitive data. They understand that leaked information—even seemingly insignificant details—can expose them to identity theft, criminal activity, or legal issues.
Still, it’s understandable that Naples businesses may question what documents need to be permanently destroyed. Here’s a list of some of the most common types that should eventually face the shredder.
It’s extremely important to keep documentation about money safe from outside view. Records of financial transactions and status can contain just enough clues for data thieves to divert funds away from your business accounts and into their pockets. These items include:
- Financial statements. All documentation that addresses the status of your finances is vulnerable to compromise. Their release could even lead to trouble with regulatory agencies.
- Bank and credit card statements. These statements not only reveal a lot of data about your financial holdings and transactions, but they also contain account numbers thieves can use in the future.
- Receipts, bills, and invoices. Purchasing documents can reveal how much you’re spending, which could give thieves clues about your overall finances. They may also display confidential information about your company’s accounts with other business entities.
- Canceled and voided checks. Paper checks are still in circulation at some companies, and simply writing “VOID” across their fronts isn’t enough to ensure their security. They can still show account and routing numbers that thieves can use.
- Loan documents. Loan applications and documents contain especially sensitive data about your company’s financial profile and are often the tools of choice in white-collar crimes and internal corporate espionage.
- Profit and loss statements. These also give clues about your company’s overall fiscal health and could be particularly damaging if they fell into competitors’ hands.
- Tax records. Leaked tax documents don’t just expose your company to identity theft: They can also land you in hot water with the Internal Revenue Service.
Data that details the inner workings of your company’s day-to-day business can expose owners, management, and personnel to security risks, including:
- Payroll records. In addition to sensitive information about your company’s bankroll, these documents also display data about your employees’ finances.
- Personnel files. Employee records may contain private details about your staff. If they’re made public, your business could face legal liability or civil suits.
- Contracts. There’s a wealth of information about your business partnerships in contracts. Especially if they’re expired or inactive, contracts need to be eliminated.
- Inventory and price lists. Competitors can use leaked inventories and price lists to gain an edge over your business.
- Business plans. Any documents or files that outline your business strategies—past, present, and especially future—can cause trouble if they’re seen by the competition.
- Post-its and scratch paper. Even that mini-sized, yellow scrap with an unidentified phone number or that cocktail napkin with vague calculations might have just enough information to give data thieves the openings they need.
Other papers and records that contain business and personal data include:
- Legal documents. Documents referring to legal proceedings should always be under tight control—their unintended publication can even lead to a courtroom loss.
- Medical records. Private health records are heavily regulated by several regulatory associations. Patients can sue your company if their private medical information gets out.
- Insurance policies. Expired insurance documents contain detailed data about your biggest assets. If you’re not involved with an insurance-related dispute, old policies and correspondence should be destroyed.
ShredQuick’s shredders are experts about all matters related to document destruction and can even consult with you on what types of information are particularly important for your Naples business to get rid of. Give us a call or drop us a note to find out more.
Request a Quote
Complete the Form for a Guaranteed Shredding Quote in 5 Minutes or Less