Everything Tampa Businesses Need to Know About Certificates of Destruction
What is a Certificate of Destruction (CoD)? Simply put, a CoD proves your company complies with privacy laws and that sensitive information is no longer at risk. Certificates of Destruction should contain all information pertinent to your shredding services, such as date and time of shredding, location, order number, account number, equipment used, and signatures of those involved. That creates a paper trail when a company needs to prove it’s done everything possible to destroy data.
When You Need a CoD
Some documents are more sensitive than others. You’ll need to know your industry’s guidelines to ensure you understand when document shredding is appropriate, but there are some universal guidelines when it comes to protecting data. Documents that need destruction may include:
- Medical records
- Financial information
- Trade Secrets
- Personally Identifiable Information (PII)
- Any data protected by privacy laws
It’s important to note that a Certificate of Destruction isn’t absolute proof that the data no longer exists or can’t be accessed. Still, it is one piece of your company’s overall data protection strategy. In case of an audit, a CoD shows your company took reasonable steps to prevent data leaks.
What CoDs Prove
Certificates of Destruction also show that the information was destroyed responsibly. They verify the equipment used and that the shredding occurred in front of a specific witness in a verifiable location at a particular time. CoD’s don’t claim that the data doesn’t exist somewhere else, just that the data is not retrievable from those respective documents or hard drives thanks to the shredding process. That is why certain pieces of information on the CoD are so important.
When your company can present a Certificate of Destruction to your clients, it builds their trust.
Satisfying regulations matters, but pleasing customers matters just as much. You’re responsible for handling their data, and they want to see that you’re doing so with their best interests in mind.
We know how important your data is to you and how important it is to dispose of it responsibly! Every time we perform on-site shredding, you receive a Certificate of Destruction to prove you disposed of your documents. Give your clients a reason to trust you by trusting ShredQuick! ShredQuick’s process is secure—so secure, we’ve been “AAA Certified” by the National Association for Information Destruction, their highest security rating.
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