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Here’s What Orlando Schools Should Do with Old Student Records

A close up of documents in a file cabinet separated by folders This image represents old student records.

When you think of institutions that keep many records, you may think of hospitals, law offices, or government agencies. But what about schools? Naturally, schools have student records on file for every pupil that walks into their doors, whether it’s for one day or their entire K-12 education. And Orange County Public School system is the 9th largest in the nation. That means millions of student records over the years. 

So what should Orlando schools do with their old student records, and when is it safe to get rid of them? Don’t despair, we’ll go over all that and more below.

Storing Student Records

FERPA, or the Family Educational Rights and Privacy Act, defines an educational record as a “range of information about a student maintained in schools in any recorded way, such as handwriting, print, computer media, video or audiotape, film, microfilm, and microfiche.” In other words, everything from yearbooks to report cards to a recording of the school play fall into the realm of the “record.” 

Because public (and often private) schools must follow local, state, and federal laws, there is a temptation to keep everything for as long as possible. In fact, there are some federal laws that state schools must keep records for at least 60 years! Student records details can be made public upon request, while other information must strictly remain private under the law.

However, storing student records for millions of individuals for an indefinite period isn’t feasible, even in the Internet Age. According to the Florida Department of Education’s Privacy, Security and Retention of Public School Automated Student Records document, personally identifiable student records must be kept for five years or until state or federal uses have been completed. 

Destroying Student Records

Once the five-year timeframe has passed, Orlando schools can destroy student records, but they must be securely and safely disposed of. For instance, throwing all the documents into a paper recycle bin isn’t secure. Anyone could sift through the documents and gather private student information. Also, while burning the records might seem highly secure, it isn’t very safe.  

Call on ShredQuick

Instead, Orlando schools can turn to ShredQuick for all their document-destroying needs. We offer secure, safe, on-site paper shredding services. You get to watch as we properly dispose of your important records. ShredQuick is certified by the National Association for Information Destruction and belongs to the Better Business Bureau, so schools can rest easy knowing we’ll destroy their old student records correctly.

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