ShredQuick Blog

How to Ensure Confidential Data Remains Protected When an Employee Leaves

In truth, as a manager, it is never easy to cut ties with an employee. In fact, it can be a very awkward moment. Naturally, the same thing applies to the person you are letting go of. Often, they are unsure of what will happen next.

Maybe, the parting is voluntary.
Perhaps, it is due to other reasons. In either case, a manager must be aware of
possible risks regarding the employee’s information. For example, their access to
exclusive product data.

Thus, consider a sudden parting with
a stubborn employee. In reality, it has the potential for a security threat
written all over it. Therefore, do not forget that a mobile security breach of
your Florida company’s data is possible.

Certainly, employees come and go
over the course of running a business. Generally, the longer they’ve worked for
you, the more information they have access to. Hence, the higher the risk.

Really, there is something important
to ensure when someone leaves the company. It is that your confidential
information does not leave with them. Actually, this takes planning. That is
because many employee departures happen without warning or time to prepare.

Therefore, ensure the departing
employee’s company information is shredded and destroyed. This includes access
codes, internal records, and related information. Additionally, Florida
managers should use the following tips:

Start with An
Employee Contract

Perhaps, a new employee comes aboard.
They should be presented with an internal contract. Essentially, it should
include data protection requirements. This is regarding access to company
information upon their termination.

Gather and Manage
All Employee Records

In reality, a great deal of
information is on hand for every employee. First, be certain to collect all related
records. Next, store what is required by regulations. Then, destroy or shred
the rest.

Password Protocol

Of course, lots of passwords are
used within your Florida company. Therefore, after an employee’s departure, disable
their access to company data. Also, change passwords to prevent future access.

Digital Diligence

Truthfully, computer hard drives and other devices are full of private information. Hence, it is not enough to wipe them clean. In fact, security risks remain. Therefore, for peace of mind, adhere to applicable laws. Also, partner with a professional service. They will destroy your hard drives.

Now, you have these practices in the works. Thus, remember that the best protection is maintaining strong internal data security. In doing so, you will ensure a safe and productive workplace.

Request a Quote

Complete the Form for a Guaranteed Shredding Quote in 5 Minutes or Less

Locations & Phone