Legal Obligation Regarding Document Shredding
Today, the business world involves the constant transfer of information. Actually, much of it is sensitive in nature. This includes financial, health, and employment records.
Unfortunately, there are many unscrupulous people out there. They jump at the chance to misuse this information for their own benefit.
Thus, it’s more important than ever to take the proper precautions to keep data secure. In reality, the best way is through the means of proper document destruction. This includes document shredding.
For certain industries, this is particularly important. Consider healthcare, finance, and education. The law has dealt with the exchange and disposal of information of this type.
LAWS TO WHICH DOCUMENT SHREDDING APPLIES
The Financial Modernization Act of1999 was put into effect in an effort to protect our financial information. It requires specifics of financial institutions.
They must alert their clients when data is shared with third parties. Customers are required the ability to opt-out of such information exchange.
The Family Educational Rights and Privacy Act was enacted in 1974. It was designed to help secure data concerning students’ records.
Let’s say you don’t properly dispose of such information. In that case, you might be found in violation.
Helping to keep healthcare patients’ information secure is a concern of the Health Insurance Portability and Accountability Act. Also, it effects later updates to healthcare law, such as the HIPAA Privacy Act.
Once enacted, it affected businesses in the healthcare industry. They became more sensitive to the need to properly handle and dispose of sensitive information.
Additionally there’s The Health Information Technology for Economic and Clinical Health Act. It is a part of the American Recovery and Reinvestment Act of 2009.
Perhaps, an information breach occurs. In that case, companies are now required to inform those affected by these breaches. Document destruction could be a way to avoid such notification requirement.
THE BIGGER ISSUE
In the local business environment, think about Florida document shredding. It can help you avoid legal ramifications of improper record disposal.
Perhaps, your institution deals with large amounts of paperwork. If so, mobile document shredding is a convenient option. In reality, it saves time and expense.
Additionally, it allows you to personally witness the process. Thus, you’ll have your own peace of mind.
Think about the prevalence of identity theft today. Certainly, document shredding is critical to protecting your customers.
Additionally, it is a necessary component of doing business. Naturally, companies wish to keep themselves safe from penalties. Plus, they want to protect their brand’s image.