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Parting Ways: How to Overcome Hesitancy When Destroying Your Physical Records in Clearwater

You know what they say: parting is such sweet sorrow. But it doesn’t have to be. 

It’s normal to feel hesitancy about destroying physical records. Keeping old records on hand is a business best practice. It can save you from losing lawsuits and paying hefty governmental fines if you need to produce old documents for legal reasons. 

Oftentimes, business owners argue that it’s always better to err on the side of caution when it comes to keeping old files safe. However, many Clearwater employers hang on to old physical records long after there’s any need for them. There comes a time when freeing up file cabinet space is the right move. 

Let’s look at three tips to help you overcome hesitancy and embrace an office policy of “out with the old, in with the new.”

Know the Laws

The number-one reason employers are hesitant about destroying old records is fear. Keeping detailed records is a legal requirement for most employers in Clearwater. Failure to produce those records when they’re needed can come with a high cost. 

The best way to overcome this hesitancy is to replace fear with knowledge. Know the legal requirements for maintaining records and the statute of limitations for any type of lawsuit you might encounter. 

Get Organized

When your business uses physical records, it can be hard to keep track of what documents you have and how long you’ve had them for. 

Organization is key to staying on top of physical record management. Once you’ve educated yourself on how long you need to keep old files, keep track of what files you have and when they can be disposed of. 

Keeping a database or scheduling a regular file purge puts record destruction on your calendar of office maintenance to-dos. 

Use an On-Site Shredding Service

When you’re finally ready to part ways with old files, don’t cut corners. Improper file destruction can be a huge source of stress. You’re responsible for the sensitive information in your office. If you don’t dispose of it properly, you put yourself at risk of liability. 

Use a certified, on-site Clearwater shredding service to dispose of old records correctly. When record destruction is handled by professionals, your hesitancy turns to confidence.

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