Naturally, identity thieves love tax season. They seek the confidential and sensitive information unearthed from file boxes. Also, they crave those that are broadcast online.
Thus, the bad guys take advantage in trying to glom onto private data. These days, digital identity theft is big news in the media. Therefore, businesses are focusing much of their effort on digital security.
This includes the latest ID theft prevention software, hacker-proof firewalls, and an array of other protections. In the midst of it all, paper identity theft is flying under the radar.
Truthfully, the business world should not get complacent. Federal sources note that close to 98% of data breaches at least partly involve physical paper.
Also, nearly 75% of US identities stolen are done so offline. Therefore, document shredding should be a critical component of every company’s theft protection program. This is especially true during tax time.
Tax Time Shredding Tips for Businesses
Business owners maintain a tremendous amount of company and employee records. Also, they keep a lot of client information.
Perhaps, that data is in flux during tax season. In that case, it’s vulnerable to theft. Hence, you must be aware of all avenues to keep data safe.
Of course, most companies keep customer, employee, and internal information in a digital space. Yet, some information is always out there on paper.
Thus, your business should take heed of the sensitive information that needs document destruction:
- Customer Contact Information
- Sales Receipts with Credit or Bank Data Included
- Customer or Business Credit Applications
- Employee Personal and Health Insurance Information
- Direct Deposit and Other Payroll Information
This can be a complex process. Consequently, a document destruction policy goes a long way in alleviating some of the angst. Create a Florida document shredding policy.
In doing so, it defines specific procedures for everyone in your company. These, in turn, help prevent identity theft internally and with customers.
This policy will clearly answer important questions. Think about records. Which are in line for shredding? Which should be sent back to storage?
Thus, the policy should define designated personnel. Also, it should dictate applicable rules specific to your company. These include storage location, review periods, and document destruction methods.
Document Shredding Options
A business has several options in regard to document shredding.
- Mobile document shredding done on-site.
- Document pick-up at your site and then taken to a shredding facility.
- Drop off your documents at a local shredding source.
- Secure a shredder for in-office document destruction.
Regarding a shredder in the office, ensure it handles a larger volume without jamming. After all, it will see a lot of work come tax time.