ShredQuick Blog

The most common ways that Clearwater businesses put their data at risk

two keys on the same ring. One of the keys are in a lock as the second hangs down. This image represents data risk.

Effective Clearwater businesses run on data—the gathering, accumulation, and interpretation of it. Much of that valuable data is privileged and private. That’s why it’s so attractive for criminal enterprises to steal it, and even the most successful and careful businesses can run into trouble keeping it protected.

Some of these vulnerabilities are the result of company policies that don’t keep up with some of the most basic, preventable security risks. Here are a few ways Clearwater businesses leave themselves open to fatal data breaches.


Insufficient security guidelines

The business of hacking gets more sophisticated by the day. As soon as encryption technologies get updated, criminals intent on stealing information go to work devising ways to break into supposedly fortified data systems. Even companies who spend exorbitant amounts of money on keeping safe can fall prey to experienced and dedicated hackers—cyber-savvy businesses like LinkedIn, Adobe, Equifax, and eBay have been victims of such breaches.

It might not be possible to protect your smaller Clearwater company from the most experienced and dedicated professional hackers. But you can prevail in the war against those with less experience. Make your IT security policies as airtight as possible to limit your data exposure.


Relaxed employee security

Your employees may leak or reveal sensitive data without realizing they’re doing so. They may place information on a thumb drive and carelessly lose it to the wrong hands. They may download files that contain viruses or intrusive software. They may keep all their password information written down on a sheet of paper that suddenly goes missing.

All these practices are preventable with an employee security policy that covers all the bases. Regulating data transfer between work and home computers, banning written evidence of security info, and limiting the scope of downloadable items are just a few of the measures you can take. Instill an employee data policy that patches up all potential leaks at every conceivable step.


Human error

Accidents will happen, no matter how much a company tries to prevent them. Users come up with numbers-only passwords that follow a predictable sequence. Employees open legitimate-looking emails that are replete with phishing software. Workers casually discuss information they don’t realize is supposed to be confidential.

More than half of all data breaches, experts believe, is the result of human error. That’s probably not a very reassuring statistic, but it’s an unpleasant fact we all can relate to. Your security policy needs to reduce the chances of human mistakes as much as possible while accounting for the fact that it probably won’t completely eradicate them.


Bad disposal practices

With the constant development of new tech comes the instant outdating of old devices. CD-ROMs nobody uses anymore, copy machines that digital storage has replaced, discarded badges from employees who left long ago, and fax machines that companies only keep around for amusement—all of them are easy, instant fodder for data thieves looking for an edge.

Trash receptacles are not enough to stem these relics of old technology. Ensure that your data destruction plan includes their total obliteration.


ShredQuick knows all the ways Clearwater businesses can keep their data—both physical and digital—under lock and key. Contact them to find out more.

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