As a business owner, you’re probably well aware of the need for security. This is not only on the digital front but also in relation to document destruction. Your office produces hard copies of documents. They contain sensitive data pertaining to clients, vendors, employees, the company, and so on. Thus, you want to make sure they don’t fall into the wrong hands.
Saving money is also a priority for many companies. Therefore, you might elect to purchase in-office equipment. This is for the purpose of document shredding. However, this is a mistake. It could cost you more than you would have paid to hire a reputable and reliable mobile document shredding service.
Here are some of the dangers of using an in-office shredder.
Commercial shredders aren’t terrible. Conversely, they can’t compare to the level of security you’ll get from your Florida document shredding service. They will shred documents better than commercial equipment. Additionally, they cart it away to a secure recycling facility.
When you shred documents in-house, you probably are confident about tossing the remains in the trash. Yet, what if dumpster-divers steal them? It’s not like they can put them back together again, right? Wrong!
You’re risking a lot on this assumption, especially considering how sophisticated some of these thieves are. These days they scan fragments and use computer software to reassemble it like a jigsaw puzzle. The end result is access to confidential data. Then, it’s followed by identity theft, data breach, and other potential problems.
Not all commercial shredders meet standards for compliance with federal, state, local, and industry-specific privacy laws. These laws specify the method of cutting to be used and the size that shredded fragments of paper may not exceed. Therefore, make sure to get equipment that meets these standards.
You still have the problem of disposing of remains in a way that ensures thieves can’t access them. In addition, this does nothing to deal with internal threats to internal security. That’s because workers can get their hands on hard copies containing sensitive data before documents are shredded. Let’s say a data breach occurs. Your penalties for failing to comply with federal privacy laws could be significant. They include fines and legal charges.
Loss of Reputation
Perhaps a data breach occurs because of your use of an in-office shredder. In that case, you will have to report it to authorities and anyone affected. This could alter confidence in your company. It can also damage your reputation. This will result in loss of employees, customers, profits, and more. In other words, it could tank you. A mobile document shredding service is the wise alternative.