Why Shred? / What to Shred?

Why Shred?

Whether you’re a large company or a small business, every person in every department of your organization is generating more confidential documents than ever before. Combine this reality with the startling facts that last year alone more than 15 million Americans have been victims of information fraud and identity theft, resulting in financial losses for all involved parties totaling over $50 billion.

If that’s not enough reason for your organization to routinely shred confidential documents, here are a few more:

  • Protect Your Customers and Your Employees

Your customers and your employees have entrusted you with their confidential information. Don’t let them down. Adopt policies and procedures for handling confidential information that includes shredding documents in a timely manner.

  • Protect Your Business

Most business owners would love to get some free publicity and see their company featured in the local newspaper as well as on TV and radio stations. Unless of course they’re all running a story about a company that failed to protect the confidential information of their customers. Home Depot, Target and other national brands can survive the bad PR that comes with an information security breach, but many small businesses cannot.

  • Free Up Valuable Office Space

Keeping boxes of old confidential files in storerooms, hallways or under desks can be costly. You can free up valuable office space just by shredding.

  • It’s The Law

There are now over 40 federal and state laws mandating that businesses of all sizes protect the confidential information of their customers and their employees. Failure to do so can expose your organization to severe fines, bad publicity and lost sales.

What To Shred?

If the employees at your organization are unsure of what confidential information needs to be shredded, the following list should help.

  • Account records and ledgers
  • Activity sheets
  • Advertising
  • Applications
  • Appraisals
  • Bank statements
  • Bids and quotes
  • Budgets
  • Business plans
  • Canceled checks
  • Client lists
  • Contact lists
  • Corporate tax records
  • Correspondence
  • Customer records
  • Disciplinary reports and promotions
  • Educational reports
  • Expense reports
  • Financial statements
  • Forecasts
  • Formulas, product plans and tests
  • General service information
  • Health and safety reports
  • Internal reports
  • Legal Documents
  • Lottery tickets
  • Magnetic media
  • Maps and blueprints
  • Marketing plans
  • Medical records
  • Microfilm and microfiche
  • New product information
  • Payroll documents
  • Performance appraisals
  • Personnel files
  • Plastic credit and ID cards
  • Research and development reports
  • Sales forecasts
  • Specification drawings
  • Strategic reports
  • Strategies
  • Supplier purchase orders
  • Supplier specifications
  • Test scores and class rosters
  • Training information programs

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