You might think that all records are vital. Yet, some are more important than others. What information falls under the category of vital records?
Actually, it includes data that defines a shared culture and history. This includes birth, death, and marriage certificates. Additionally, it encompasses titles and deeds.
This information is compiled and maintained by counties in every state across the country. In some cases, it dates back centuries, to the very beginnings of our nation.
Really, these aren’t papers that are tossed in the trash or designated for document shredding. Actually, it’s important to preserve them with accuracy and detail.
Unfortunately, anything written on paper is subject to damage and deterioration over time. This is especially true with issues like natural disasters occurring.
Also, there is trouble when they are beset by mold, pests, and other hazards. However, consider modern technology. In doing so, you’ll preserve vital records.
This is done by scanning them for digital storage. In reality, there are several reasons why we should.
Protection from Harm
Historically, the greatest threats to vital records have been natural disasters. These include fire and flood.
Let’s say a building containing these records went up in flames. Often, the outcome was the total destruction of all hard copies on the premises.
Today, such outcomes can be avoided. This is done by hiring a mobile document shredding service. They scan these records and create digital copies.
Maybe, you have no intention of shredding the documents after the fact. Therefore, a document destruction service transfers your files to digital storage.
This is done in case paper copies become damaged or deteriorated beyond recognition.
Consider going to the county records office. Then, think about digging through piles of musty old paper. This doesn’t sound like much fun.
Plus, handling old documents leaves chance for impairment. Thus, digitizing documents ensures their safety from harm or theft.
Additionally, it increases the ability of record offices to share information. Hence, don’t make hard copies to mail out.
Also, do not require information seekers to show up in person. Instead, make files available online or email them to interested parties.
Preservation for Posterity
Think about future generations. Perhaps, they’re interested in discovering their past. Thus, they need access to records related to their families, their properties, etc.
Paper documents can be lost, stolen, damaged, or otherwise compromised. Therefore, deliver them to a trusted Florida document shredding service.
In doing so, they’ll scan and digitize them. Thus, they will be preserved for all time.